How can I add a Vendor Credit Memo?

How can I add a Vendor Credit Memo?

In the event that an outside vendor issues your firm a credit for future invoices, that credit can be applied to our Vendor Bills module as a Vendor Credit Memo.

To record a Vendor Credit Memo, go to Vendor Bills and click on the plus sign on the green tool bar.

Select New Vendor Credit

Fill in the required fields including the Vendor, the account from the chart of accounts, amount, reference number, and amount, then hit Create.

Creating the Vendor Credit will automatically create an entry on the General Ledger debiting the "Vendor Bill Credit" account, and crediting the selected account. These entries will show on an accrual basis only, not on cash.

When you receive your next bill from the vendor, you can then apply the credit to that balance by clicking on the plus sign again and selecting "Pay Vendor Bill."

In the Payment Module, you will be asked to choose the vendor, which will then display your available credit as well as any open invoices.

Fill in the amount you want applied to the invoice if you only want to use part of the credit. If there is a remaining balance, it would then be paid as usual with an operating account or a credit card.

    • Related Articles

    • How do I enter and pay accounts payable/vendor invoices?

      When receiving a bill from a firm provider, make sure to add it to Zola Suite's Vendor and Bills section. Doing so will increase Accounts Payable on Accrual. This will give you the ability to report on how much the firm owes from bills that are ...
    • How Can I Set Up My Credit Card Accounts Within My Zola Suite Account?

      Zola Suite has an Accounts page where all Bank and Credit Card Accounts are located. This page can be found by: Going to the Accounting section Click on the "Banks & Registers" tab On the top green action bar click "View Bank Accounts & Credit Card ...
    • How do I bill an expense paid by a credit card?

      Credit card expenses can be created from the following places: -Time and Expenses -Time/Expense tab in a matter -Banks and Registers -The Quick Add tool Creating a credit card expense would be very similar to a hard cost, except the expense will be ...
    • How Do I Attach Receipts to Expenses?

      When making payments to expenses in Zola Suite you may want to store specific attachment records to the expense like a receipt and or a credit memo. Attach On the bottom of the check, expense or vendor bill detail/edit pages you will have the ability ...
    • How Do I Add Credit Card Activity and Payments to Zola Suite?

      Several ways to capture Credit Card Activity and Payments in Zola Suite are described below. If you have not done so already, be sure to Add the Credit Card to your Banks and Registers. 1- Non-Billable Credit Card Activity can be added through ...


    Experiencing degraded performance in Zola Suite?