How do I stop users from creating activity for closed periods?
If you would like to set up your books so that new transactions cannot be backdated, or so that new transactions cannot impact closed periods, you can set the specific dates in your Firm Settings in the Billing & Accounting section under Billing Options.
Each field will impact closing in different ways.
Book Close Date - Prevents any transactions being created, edited or deleted prior to and including this date
Billing Close Date - Prevents any Time Entries/Flat Fees/Soft Costs from being created, edited or deleted prior to and including this date
Book Cut off Date - Prevents any transactions being created after this date
If a user tries to create an entry that is not allowed, they will receive a message prompting them to reach out to a Firm Administrator. The Admin would then have the authority to remove or change the date so the entry can be added in.
Time Entry Rules
CARET Legal offers the ability to limit Time Entries from using pre-selected words that may cause the invoice to be rejected. In many areas of law, most frequently with corporate clients or during the LEDES upload process, bills are scanned and will ...
What is a "journal entry"?
Journal entries can be used to reconcile your accounts or add manual entries. For instance, an expense like a checking account monthly fee could be added as a journal entry to ensure that your Zola Suite checking account balance matches the balance ...
What is the “Activity Log" in Firm Settings?
This is your real-time feed of your account. The Activity Log shows entries of everything your firm is working on. You can create time entries from an item by clicking the green clock icon on its row. If a Matter is associated with the entry it will ...
How Do I Know When to Use a Debit or a Credit
Double Entry Bookkeeping requires that all transactions be recorded in 2 accounts. Some of your activities in Zola can be done without choosing a debit or a credit. For example, creating a new trust retainer will automatically debit the trust account ...
How Do I Add Credit Card Activity and Payments to Zola Suite?
Several ways to capture Credit Card Activity and Payments in Zola Suite are described below. If you have not done so already, be sure to Add the Credit Card to your Banks and Registers. 1- Non-Billable Credit Card Activity can be added through ...
Experiencing degraded performance in CARET Legal?